26 July 2016 / Club News

Secretary Role


Those people who attended the AGM and those who have seen the previous notes on the web site/Facebook page will know that our Club Secretary has advised us that she is standing down from the role she has undertaken for 16 years.

We are therefore looking for a replacement urgently.

The job has probably become overloaded over the years and the intention is to split the tasks that Heather undertook over a number of roles.
Heather will continue to be part of the committee as our representative on the North Wales Rugby Council and will continue to be the Safeguarding Officer. She will also oversee the Ground Development projects.

The Fixture Secretary, Carol Edwards has agreed to arrange the travelling arrangements and some of the invoicing work will be passed to the Treasurer.

The demands on the role of Secretary is therefore much reduced!
Further, I am also proposing that the remaining tasks be split between the following headings:

•International Ticket Officer - who will take the requests for international match tickets and distribute them for the 6 Nations and the Autumn International matches.

•Minutes Secretary - Arrange the committee meetings and distribute the agenda. Take the minutes at the meeting and distribute them as necessary together with any notices.

•Club Secretary - Deal with club correspondence and maintain the administrative records
• Be the link/contact point for the WRU and complete the records/information required by them
• Complete any documentation and advices as necessary

By splitting the tasks, no one position is overloaded with work.

We are therefore looking for 3 members or other suitable person to undertake the roles urgently - Heather has agreed to assist with as much as necessary until the end of September but at that time will stand down.
Can I please request that all members consider putting themselves forward for these roles - it can all be undertaken by one person if necessary or split into 3 roles as suggested above.

Many club members have assisted in committee roles in the past - why not consider undertaking a role again - experience is invaluable.

Does any member have family member that would be willing to assist?

These roles are vital to the continued successful running of YOUR club and we need to have nominations as soon as possible.

Please contact me if you wish to discuss the positions or need further information.

Phil Williams
07766 317204

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